Tuesday, July 16, 2013

Pet Peeve: E-mail "Me-too's"

The Boss sends out a congratulatory e-mail.
A much-loved employee leaves, and the office is notified by e-mail.
The office will close early on Friday, you learn, in an e-mail.

In each instance, your first response is probably to toggle up a reply, and blast your assent, best wishes, or elation to the rest of the office, because you, too, agree and fully support the original message.

The problem is, when you do--and what's the point, if you're not selecting "Reply All?"--along with the rest of your colleagues, you create a nuclear fission-like situation for your company e-mail server, impacting everyone else on the original sending of that message that's moved you so.

For many people, myself included, web-access to the company e-mail system is a wonderful option that is thwarted only by an inbox that is too clogged with messages to accept or send anymore volume. You may have seen that little, yellow notice up in the corner--"Your e-mail box is at 999.99;mb capacity.  At 1000mb you will not be able to send or receive messages."

One of my most pleasurable pastimes at work is clearing the unnecessary electronic flotsam and jetsam from my e-mail inbox and trash can. 


The other, minor irritant, for those of us who also receive office e-mail on our personal smartphone out of necessity, is the constant notification that yet another "Me, too!" message just landed in our inbox.

So the next time the Boss sends a note remarking how the sales team has hit their goals for the month, and it's only the 15th--Huzzah! Just send him a note back thanking him for the acknowledgement.

The next time someone grabs the brass ring and gets a bump up the ladder, send them a personal note--you can e-mail it--expressing your appreciation of their accomplishment.

The next time the office is notified Friday will feature an early afternoon--just relish it to yourself, along with the knowledge you can leave and not worry about coming back on Monday to a constipated-mail box, too obstructed by unnecessary messages to function.